(1) Vendor needs to provide purchasing agent services to the government authority located in Indianapolis, IN.– Purchasing Agent services is anticipated to include, but not limited to:- “Case Goods“: furniture and furnishings, including, without limitation: chairs, beds and frames, chests, headboards, upholstered furniture, office furniture, desks, lamps, tables, television sets, mirrors, pictures, wall decorations and similar items.- “Soft Goods“: all fabric, textile and flexible plastic products (not including items which are classified as Fixed Asset Supplies) which are used in furnishing the Project, including, without limitation: carpeting, drapes, bedspreads, wall and floor coverings, mats, shower curtains and similar items.- “Decorative Items“: artifacts or decorative accessories, artwork and frames, decorative and specialty lighting fixtures, etched glass, ironwork and interior landscaping.– Prepare and maintain an itemized FF&E and OS&E Budget based upon the design objectives, facility operational requirements, current design documents and the OWNER’s budget.– Purchasing Agent shall prepare a preliminary purchasing and installation schedule for the FF&E and OS&E that provides the dates that categories of FF&E must be specified, purchased and shipped based on the lead times required for each product. Schedule shall be coordinated with the overall project schedule.– Purchasing Agent to advise the OWNER of potential cost savings based on alternative products, or value engineering suggestions, in an attempt to reduce costs without compromise to the design.– Purchasing Agent to prepare quotation packages for all FF&E and OS&E items as well as compile the appropriate design specification documents for each quotation package, including cut sheets, samples, etc.– Purchasing Agent shall prepare Purchase Orders. All Purchase Orders are to comply with the Uniform Commercial Code and each order will include all pertinent information such as Purchasing Agent, item description, unit price, total price, ship to address, as well as installation or stocking location within the project. Purchase order legal language, format and numbering system are subject to review and approval by the Owner. Specific(2) All the questions must be submitted no later than May 3, 2024.(3) A Pre–bid meeting will be held on April 30, 2024.
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