Posted Date : October 08,2022
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-62380
Government Authority located in Indiana; USA based organization looking for expert vendor for records digital portal solution.
[A] Budget: Looking for Proposal
[B] Scope of Service:
(1) Vendor needs to provide records digital portal solution for a complete turnkey solution include all software, hosting, equipment, archival microfilm creation, and support for digitizing marriage records including document storage and software and web services.
- Perform all quality control inspections in accordance with rules and contractor supplied processes and procedures
- Provide original statements for microfilming services to the agency by image count and type of record.
- Purchase Order and Packing slip numbers shall be indicated on the invoice.
- All micro-film, paper and books shall be returned or presented. The will be invoiced for only documents digitized.
- Upon contractor’s acceptance of micro-film and paper, the contractor shall have 45 days in which to deliver finished scanning.
- Contractor will document all procedures used in digitizing including preparation.
- Contractor shall provide a secure system for logging out materials for processing and logging in of returning materials.
- If materials are accepted for pick up by the contractor, the contractor assumes legal custodianship.
- Document indexing: One field, up to fifty characters. Each roll of film currently has book and page numbers each roll should be indexed separately using the book and page numbers in electronic file cabinets
- Digital Media Conversion Services: Contractor shall supply conversion services for three types of medium transfer: Film, Paper to a file transfer protocol (FTP) site or other digital media as requested. This shall include, but is not limited to, flash drives, external hard drives, CD ROM Disks or web applications.
- All image file format shall be either tagged image file format (TIFF), portable document format (PDF) or joint pictures expert group (JPEG) Format.
- The application software package (program manager) for electronic media retrieval must have the following functions.
- Scan office documents at a density of at least 200 dpi.
- Documents can be stored in contractor’s portal document management file cabinets or
- Store in document management but synchronize with contractor’s portal.
- Customers will retrieve the documents without accessing network.
(2) All the questions must be submitted no later than October 31, 2022
(3) The contract period will be for four years.
(4) Pre-bid meeting will be held on October 27, 2022
[C] Eligibility:
Onshore (USA Organizations Only)
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: November 10,2022
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-62380
Government Authority located in Indiana; USA based organization looking for expert vendor for records digital portal solution.
[A] Budget: Looking for Proposal
[B] Scope of Service:
(1) Vendor needs to provide records digital portal solution for a complete turnkey solution include all software, hosting, equipment, archival microfilm creation, and support for digitizing marriage records including document storage and software and web services.
- Perform all quality control inspections in accordance with rules and contractor supplied processes and procedures
- Provide original statements for microfilming services to the agency by image count and type of record.
- Purchase Order and Packing slip numbers shall be indicated on the invoice.
- All micro-film, paper and books shall be returned or presented. The will be invoiced for only documents digitized.
- Upon contractor’s acceptance of micro-film and paper, the contractor shall have 45 days in which to deliver finished scanning.
- Contractor will document all procedures used in digitizing including preparation.
- Contractor shall provide a secure system for logging out materials for processing and logging in of returning materials.
- If materials are accepted for pick up by the contractor, the contractor assumes legal custodianship.
- Document indexing: One field, up to fifty characters. Each roll of film currently has book and page numbers each roll should be indexed separately using the book and page numbers in electronic file cabinets
- Digital Media Conversion Services: Contractor shall supply conversion services for three types of medium transfer: Film, Paper to a file transfer protocol (FTP) site or other digital media as requested. This shall include, but is not limited to, flash drives, external hard drives, CD ROM Disks or web applications.
- All image file format shall be either tagged image file format (TIFF), portable document format (PDF) or joint pictures expert group (JPEG) Format.
- The application software package (program manager) for electronic media retrieval must have the following functions.
- Scan office documents at a density of at least 200 dpi.
- Documents can be stored in contractor’s portal document management file cabinets or
- Store in document management but synchronize with contractor’s portal.
- Customers will retrieve the documents without accessing network.
(2) All the questions must be submitted no later than October 31, 2022
(3) The contract period will be for four years.
(4) Pre-bid meeting will be held on October 27, 2022
[C] Eligibility:
Onshore (USA Organizations Only)
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: November 10,2022
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$